Two modes. Same OS.
Run the transformation program, then keep running daily operations on the same platform. Nothing to migrate when the consultants leave.
One platform, two phases of life
Most transformation tools become shelfware once the consultants pack up. ProBeya is built so the same SQCDP that powered the program morning huddle on Day 1 still powers the morning huddle in Year 5. Same data. Same people. Same workflows. Cadence shifts; nothing else does.
Structure the program
Transformation Mode
Everything an OpEx coordinator and a steering committee need to run a structured operational transformation: TIER huddles, SQCDP boards, A3 / 5-Why / fishbone problem solving, action management, escalation engine, performance dialogues, change management plans and business-case modeling.
- TIER 1 / 2 / 3 huddle cadence with auto-rotating agendas
- SQCDP visual boards with traffic-light KPIs and trend charts
- Problem solving — A3, 5-Why, Ishikawa, 8D
- Action management with PDCA lifecycle and auto-escalation
- Performance dialogue scripts and change management plans
- Business-case modeling and benefits tracking
Run the line
Daily Operating System
Sixteen production-grade capabilities that turn the obeya into the system of record for daily ops. Quality, maintenance, EHS, materials, training, audit readiness — all wired into the same boards and routines you used during the program.
Shipping in v1.2 — the milestone that closes the loop between transformation and daily ops.
Sixteen capabilities, six work areas
The Daily OS is grouped the way the line is grouped — production, quality, QA, operations, routines and safety. Each capability is a first-class workflow, not a dashboard tile.
Production live
Real-time line health: OEE drilldowns, MES connectors, structured shift handover and Andon escalation.
- OEE — availability, performance, quality breakdowns
- MES connectors — pull batch and equipment data
- Shift handover — structured pass-down between crews
- Andon — line-stop signals with immediate escalation
Quality
Daily QC routines and batch release governance — sampling, OOS / OOT, control charts, certificates of analysis, lot release.
- QC daily — sampling plans, OOS / OOT, control charts, CoA
- Batch record review — lot release with electronic gate
Quality assurance
GxP backbone: deviations, CAPAs, change control, and audit readiness that opens directly to the inspector.
- Deviation / CAPA — root cause to effectiveness check
- Change control — risk-rated change with approval flow
- Audit readiness with inspector portal — Phase 140
Operations
The operating spine: maintenance, materials, skills and structured onboarding.
- CMMS maintenance — preventive plans, work orders, MTBF
- Material flow + Kanban — replenishment loops, runners
- Skills matrix — qualifications by station and shift
- Training 30 / 60 / 90 — structured onboarding gates
Routines
The lean rituals that keep the system improving — gemba walks, SOPs, 5S and ops-driven kaizen.
- Leader Standard Work + gemba walks — signed and timestamped
- SOP digital — versioned, read-and-understood, change history
- 5S zoned — audits per zone with photo evidence
- Kaizen ops-driven — submit from the floor, tablet or phone
Safety
Every screen has a safety button. Incidents and behavior-based observations flow into the same boards as everything else.
- EHS incidents + BBS observations — photo-first capture
The system stays when the consultants leave
The same SQCDP that ran the program morning huddle on Day 1 runs the morning huddle in Year 5. Same data. Same people. Same workflows. Cadence shifts; nothing else does.
Day 1
Program kickoff — TIER huddles, A3s, escalations
Month 6
Standard work locked, SOPs versioned, kaizens flowing
Year 1
Consultants leave — daily ops continue, same boards
Year 5
The system is the system. No migration. Mode shift only.
Open the door for the inspector
When an inspector walks in, you do not export a binder. You hand them a scoped, read-only portal that shows every SOP version, every deviation, every signed batch, every training record — already filtered to the audit window.
- Scoped read-only access by audit window, area or product
- Direct trace from observation to SOP, training, deviation and CAPA
- ALCOA+ audit trail on every record — no PDF assembly
- Watermarked exports with full chain of custody
Phase 140 — pharma close-the-deal feature
Every capability, in detail
If you want to inspect each capability one by one, the rest of this page is the long-form tour. Skim or deep-read — both work.
Five views, one source of truth
Switch between views instantly - your data stays consistent across all of them. Choose the view that matches how you think about your work.
Kanban Board
Drag-and-drop cards across columns. Perfect for visualizing workflows and tracking task status at a glance.
Table View
Spreadsheet-like rows and columns with inline editing, sorting, filtering, and grouping. Power users love this.
Timeline / Gantt
Visualize task durations and dependencies on a horizontal timeline. Drag to reschedule, resize to adjust.
Calendar View
See tasks and milestones on a monthly, weekly, or daily calendar. Drag to reschedule with a single gesture.
Visual Board
Free-form canvas for sticky notes, diagrams, and spatial thinking. Inspired by the physical obeya room.
25+ field types to model anything
Text, numbers, dates, selects, relations, formulas, and more. Every project is different - your fields should be too.
Text & Rich Text
Single-line text, multi-line text, and rich text with formatting. Add context to every task.
Numbers & Currency
Integers, decimals, percentages, and formatted currency values. Built-in aggregation for totals and averages.
Dates & Date Ranges
Single dates, date ranges, and durations. Automatic deadline tracking and overdue highlighting.
Selects & Multi-Selects
Single-select dropdowns and multi-select tags with customizable colors. Perfect for status, priority, and labels.
Relations & Lookups
Link tasks across projects. Lookup fields pull data from related records - like a lightweight relational database.
Formulas & Rollups
Computed fields using formulas. Rollup fields aggregate data from related records (sum, count, average).
Work together in real time
See changes as they happen. Mentions, comments, and activity feeds keep everyone aligned without the noise of endless meetings.
Real-Time Presence
See who's viewing and editing right now. Cursors, selections, and changes sync in milliseconds.
Threaded Comments
Discuss tasks in context with threaded comments. Attach files, add reactions, and resolve threads.
@ Mentions
Mention teammates in comments and descriptions. They'll get an instant notification to jump in.
Activity Feed
Every change is logged - who did what, when. Full audit trail at the task, project, and workspace level.
Smart Notifications
Get notified about what matters. Customizable preferences per project - email, in-app, or both.
Guest Access
Invite external collaborators with limited permissions. Perfect for clients, contractors, and stakeholders.
Collect data without leaving ProBeya
Build custom forms that feed directly into your projects. No third-party integrations needed - everything stays in one place.
Custom Form Builder
Drag-and-drop form builder with conditional logic. Map form fields directly to your project's custom fields.
Branded Forms
Customize colors, logos, and messages. Your forms look like they're part of your brand, not a generic tool.
Submission Analytics
Track submission volume, completion rates, and response times. Identify bottlenecks in your intake process.
Put repetitive work on autopilot
Create if-this-then-that rules to automate status changes, assignments, notifications, and more. Focus on the work that matters.
Trigger-Action Rules
When a status changes, assign a reviewer. When a due date passes, send a notification. Simple, powerful rules.
Conditional Logic
Add conditions to your automations. Only fire when specific criteria are met - like priority being 'High'.
Email Automations
Automatically send emails when tasks move, are created, or hit a deadline. Keep stakeholders informed.
Webhooks & API
Trigger external systems via webhooks or use the REST API to build custom integrations and workflows.
Enterprise-grade security
SSO, role-based access control, audit logs, and the option to self-host on your own infrastructure. Your data, your rules.
SSO / SAML
Integrate with your identity provider. Support for SAML 2.0, OpenID Connect, Google, and Microsoft Entra ID.
Role-Based Access
Fine-grained permissions at the workspace, project, and field level. Control who sees and edits what.
Audit Logs
Complete audit trail of every action. Who changed what, when, and from where. Export for compliance.
Self-Hosted Option
Deploy on your own infrastructure - AWS, GCP, Azure, or bare metal. Full data sovereignty guaranteed.
Encryption
Data encrypted at rest and in transit. TLS 1.3, AES-256 encryption, and regular security audits.
SOC 2 Compliance
Our cloud platform meets SOC 2 Type II requirements. Annual third-party audits ensure ongoing compliance.
Visual KPI tracking with SQCDP boards
Monitor Safety, Quality, Cost, Delivery, and People metrics at a glance. Traffic-light indicators and trend charts give your team instant visibility into operational performance.
Traffic-Light KPIs
Red / amber / green indicators for every metric. Instantly spot which KPIs are on target, at risk, or critical - no spreadsheet needed.
SQCDP Categories
Organize KPIs into Safety, Quality, Cost, Delivery, and People categories. The gold standard for shopfloor visual management.
Trend Charts
Visualize KPI performance over time with built-in trend lines and run charts. Spot patterns and drive continuous improvement.
HSE Safety Cross
Daily safety tracking with the classic Safety Cross calendar. Color-code each day for incidents, near misses, or safe days.
Structured actions with auto-escalation
Every action follows the PDCA lifecycle - Plan, Do, Check, Act. Overdue items auto-escalate through TIER 1, 2, and 3 so nothing falls through the cracks.
PDCA Action Lifecycle
Each action moves through Plan, Do, Check, Act stages with clear ownership, due dates, and evidence attachments at every step.
TIER 1/2/3 Auto-Escalation
Actions that stay unresolved automatically escalate from the team level (TIER 1) to department (TIER 2) to site management (TIER 3).
Overdue Tracking
Visual indicators flag overdue actions in real time. Managers see aging reports and can filter by days overdue, owner, or category.
Effectiveness Verification
After an action is closed, a verification step confirms the root cause was truly addressed. Prevent recurrence with structured follow-up.
Purpose-built for shopfloor stand-ups
Run your daily TIER 1, weekly TIER 2, and monthly TIER 3 meetings with a full-screen display designed for the shopfloor. Auto-rotating agenda keeps the meeting focused and on time.
Full-Screen Shopfloor Display
Optimized for wall-mounted screens and TVs. Large fonts, high-contrast colors, and touch-friendly controls for the factory floor.
Auto-Rotate Agenda
The display cycles through SQCDP categories, action items, and KPI boards automatically - no manual clicking during the meeting.
Meeting Timer
Built-in countdown timer keeps TIER meetings short and focused. Configurable per section so you spend time where it matters most.
Live Data Sync
KPIs, actions, and escalations update in real time on the display. What you see on the shopfloor screen is always current.
Guide every meeting like a pro
Presenter mode, timed agendas, shared viewport sync, and real-time participant indicators. Every meeting stays focused, every voice is heard.
Presenter Mode
The facilitator drives the shared viewport. All participants follow in real time, or detach to free-browse when they need to dig deeper.
Timed Agenda Rail
Ordered meeting steps with countdown timers. The facilitator advances through the agenda; everyone sees what is done, what is active, and what is next.
Shared Viewport Sync
Scroll position, zoom level, and active card are broadcast to every participant. Like screen sharing, but native and lag-free.
Participant State Indicators
See who is following, who is free-browsing, who is voting, and who dropped off. Colored dots give the facilitator instant engagement visibility.
Auto Meeting Summary
When the meeting ends, decisions, brainstorm outcomes, and actions are collected automatically. Export to Markdown or save to the board.
Your physical room, digitalized
Transform any wall, TV, or touchscreen into a live obeya room. Pre-built layouts, touch-first interaction, and real-time collaboration bring the shopfloor experience to every screen.
Room Templates
Start with pre-built room layouts for SQCDP boards, strategy reviews, and daily stand-ups. Customize every wall to match your operational rhythm.
Wall-Scale Display
Optimized for TVs and large screens. Full-screen mode with high-contrast visuals and large fonts, designed to be read from across the room.
Touch-First Interaction
64px touch targets, bottom navigation, and swipe gestures. Built for factory floor touchscreens where gloves and distance matter.
Real-Time Collaboration
Live cursors, shared viewport, and meeting sync. Everyone sees the same board state, whether on a phone, laptop, or wall-mounted display.
Room Network
Connect tiered rooms from shopfloor to boardroom. KPIs cascade upward, decisions flow downward. One connected visual management system.
Get started in minutes, not weeks
Choose from pre-built pharma and manufacturing templates or import your existing data via CSV. Your team is productive from day one.
SQCDP Board Template
Pre-configured SQCDP board with standard KPIs, action log, and meeting agenda. Adapted for pharmaceutical and manufacturing teams.
QC Lab Template
Quality Control lab template with OOS/OOT tracking, deviation management, and CAPA workflows built in. GxP-ready out of the box.
HSE Template
Health, Safety & Environment template with Safety Cross, incident tracking, near-miss reporting, and BBS observation logs.
CSV Data Import
Import existing KPIs, actions, and historical data from spreadsheets. Column mapping wizard ensures a clean migration every time.
Ready to see it in action?
Explore the live demo: no credit card required. Upgrade when you're ready.